Use case

AI agent for HR

Expense reports, reimbursements, bonuses, salary advances — your HR agent handles everything automatically, in compliance with your company policy.

The HR problem

Manually processing hundreds of expense reports is time-consuming and error-prone. Automating with an AI agent speeds up processing, but without control, an agent may approve non-compliant expenses, reimburse incorrect amounts, or pay unauthorized beneficiaries. AgentGate encodes your HR policy into executable rules.

Typical rules for an HR agent

Meal reimbursement
Max €25 / meal
Transport reimbursement
Max €500 / month / employee
Accommodation
Max €150 / night, approval if > €100
Beneficiaries
Verified employee IBANs only
Processing time
Auto if < €200, human if ≥ €200
Audit
Every payment linked to a receipt

What it brings

✓
10× faster processing
Compliant reimbursements are processed instantly. Your HR team only handles cases that require a human decision.
✓
HR policy systematically enforced
No more exceptions. Every payment is compared against the rules — no overruns, no missed checks.
✓
Complete audit trail
Every reimbursement is tracked: who, how much, why, when — ready for your works council or an external audit.
✓
Manager notifications
Payments above the threshold are sent to the relevant manager for one-click approval via Slack or email.
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